That depends on the format. Quick-Start Pulses require 15–30 minutes weekly per participant. Foundation Challenges need 30–60 minutes. Intensive Programmes involve 45–90 minutes weekly. We design formats to fit your team's available time.
Process Overview
From Discovery to Completion
Understand exactly how we guide your team through a wellness challenge, from initial planning through successful completion. Our proven implementation framework ensures consistent engagement and measurable participation.
The Five-Phase Implementation Journey
1
Discovery & Planning (Week 1–2)
What happens: We schedule a discovery conversation to understand your team's current wellness landscape, organisational goals, team size, and challenge preferences. We assess readiness and identify potential obstacles.
Your role: Provide context about your team, organisational culture, wellness history, and specific goals. Share any constraints or opportunities we should know about.
Deliverables: Tailored challenge proposal, timeline, pricing, and implementation roadmap specific to your needs.
2
Design & Launch Prep (Week 2–4)
What happens: We customise the challenge framework, create communication materials, set up tracking systems, prepare leadership briefings, and finalise all logistics. We train your team on the challenge format and expectations.
Your role: Coordinate leadership training, prepare internal communication schedule, arrange participant onboarding logistics, and confirm launch date.
Deliverables: Challenge materials, communication templates, tracking dashboard, leadership guides, participant onboarding resources.
3
Launch & Opening Week (Week 4–5)
What happens: Official challenge launch with welcome communication, participant orientation, buddy matching, and first facilitation call. We establish engagement rhythm and set expectations.
Your role: Ensure participants are onboarded and understand the format. Leadership participates visibly in opening events. Support participant registration and set-up.
Deliverables: Launch event facilitation, welcome materials, dashboard access, buddy assignments, first check-in call.
4
Active Facilitation (Week 5–end)
What happens: We facilitate weekly/bi-weekly check-in calls, manage communication cadence, support buddy systems, provide habit-building resources, celebrate milestones, address participation barriers, and track engagement metrics continuously.
Your role: Encourage participation, troubleshoot barriers, support peer leaders, maintain internal communication, participate in check-in calls, provide logistics support.
Deliverables: Weekly newsletters, facilitation calls, dashboard updates, milestone celebrations, ongoing support and coaching.
5
Completion & Evaluation (Final weeks)
What happens: Challenge completion celebration, comprehensive participation reporting, team reflection on learnings and cultural shifts, discussion of sustainability practices, and recommendations for future initiatives.
Your role: Host completion celebration, gather team feedback, discuss habit sustainability, explore options for ongoing wellness culture.
Deliverables: Final celebration event, comprehensive participation report, cultural impact assessment, sustainability recommendations, future planning guidance.
Implementation Timeline by Format
Example timelines showing how long each phase typically takes depending on your challenge duration.
Quick-Start Pulse Timeline
| Week 1 | Discovery call, proposal, agreement |
| Week 2 | Programme design, materials creation, leadership briefing |
| Week 3 | Launch prep, participant onboarding, final confirmations |
| Week 4 | Official launch, opening facilitation call |
| Weeks 5–7 | Weekly facilitation calls, participant support, engagement tracking |
| Week 8 | Challenge completion, celebration event, final reporting |
Total Investment: 8 weeks (discovery to completion)
Foundation Challenge Timeline
| Week 1–2 | Discovery, needs assessment, proposal development |
| Week 3–4 | Custom programme design, materials creation, launch prep |
| Week 5 | Leadership training, participant onboarding, soft launch |
| Week 6 | Official launch, welcome calls, buddy matching |
| Weeks 7–10 | Bi-weekly facilitation, weekly newsletters, milestone celebrations |
| Week 11 | Mid-point check-in, programme adjustment if needed |
| Weeks 12–13 | Final facilitation, momentum building, preparation for completion |
| Week 14 | Challenge completion, celebration, comprehensive reporting |
Total Investment: 14 weeks (discovery to completion)
Intensive Programme Timeline
| Week 1–2 | Extended discovery, strategic planning, organisational readiness |
| Week 3–5 | Detailed programme customisation, leadership coaching, materials development |
| Week 6 | Leadership development training, peer leader identification |
| Week 7 | Participant onboarding, buddy matching, orientation |
| Weeks 8–15 | Weekly facilitation calls, bi-weekly coaching, habit-building workshops |
| Week 16 | Mid-point intensive review, leadership summit |
| Weeks 17–18 | Continued weekly facilitation, peer leader development, scaling |
| Week 19 | Challenge completion, celebration, culture assessment |
Total Investment: 19 weeks (discovery to completion)
What We Provide During Implementation
Scheduled Facilitation Calls
Weekly or bi-weekly live facilitation sessions tailored to your challenge format, providing accountability, motivation, Q&A, and community connection.
Communication Materials
Professionally designed email templates, weekly newsletters, social content, posters, and messaging frameworks all ready for your use.
Tracking Dashboard
Real-time participation dashboard showing team and individual progress, engagement metrics, and participation trends. Transparent and motivating.
Resource Library
Habit-building guides, educational content, wellness tips, challenge-specific resources, and reference materials participants can access anytime.
Coaching Support
Individual or group coaching calls, leadership briefings, buddy system support, and targeted coaching for participation barriers or challenges.
Comprehensive Reporting
Detailed participation reports, engagement analytics, cultural impact assessment, individual and team-level data, and sustainability recommendations.
Success Factors in Implementation
What makes implementations successful and drives the 87% engagement rates we see across challenges.
Leadership Visible Support
When organisational leadership visibly participates, communicates genuine enthusiasm, and dedicates time to the challenge, engagement soars. This signals to everyone that wellness is a real priority.
Best practice: Leadership attends opening call, participates in buddy system, shares personal wellness practices, and celebrates team milestones publicly.
Consistent Scheduling
When check-in calls, newsletters, and communication happen on predictable schedules, participants develop habits around the challenge. Consistency creates momentum.
Best practice: Same day/time for facilitation calls (people calendar it), weekly newsletter schedule (Monday morning, for example), and predictable buddy check-in patterns.
Peer-to-Peer Accountability
Buddy systems and peer leadership create social accountability that's more powerful than top-down management. People participate to support their buddy, not just to follow organisational directive.
Best practice: Thoughtful buddy matching, regular check-in prompts, peer leader identification and support, and celebration of buddy wins.
Frequently Asked Questions About Implementation
Yes. We can compress the discovery and design phases for urgent launches. Ideal lead time is 4–6 weeks, but we've successfully launched with 2 weeks' notice. Earlier planning allows more customisation and thorough participant onboarding.
All our programmes are fully designed for distributed teams. We use virtual facilitation, digital dashboards, and asynchronous options so location doesn't create barriers. Timezone considerations are built into scheduling.
We record all facilitation calls, provide session notes, and create asynchronous alternatives so people can participate flexibly. Buddy partners help keep absent participants engaged. We never shame missed sessions—we create gentle re-entry paths.
We provide a final report, discuss sustainability practices to maintain habits, and explore options for ongoing engagement. Many organisations run sequential challenges to maintain momentum, or transition to ongoing wellness culture initiatives.
Ready to Implement Your Wellness Challenge?
Let's discuss your timeline, team needs, and ideal challenge format.
Schedule Discovery Call